Group Bookings Information
CONTENTS
1. A group consists of sixteen or more berths at double occupancy.
2. Quantities in groups are based on berths or beds, not cabins.
3. Each agency may have one group per ship, per trade, per month.
To request additional affinity groups, please call the cruise line Group Administration Department.
4. Changes on individual bookings must come from the agency listed on the booking.
5. All bookings made by your agency on a sailing on which you have a group automatically become part of the group and receive amenities unless the promotion on the booking specifically prohibits it.
6. 3rd and 4th passengers do not count towards the group, receive amenities or get a group discount.
7. The standard Tour Conductor (TC) ratio is 1 for 15. When the TC ratio is 1 for 15, the 16th full fare guest earns the group a TC credit. When the TC ratio is 1 for 12, the 13th full fare guest earns the group a TC credit. When the TC ratio is 1 for 10, the 11th full fare guest earns the group a TC credit. These credits are assigned at finalization which is 10 days prior to departure.
1. As a general rule, all sailings regardless of trade or length of cruise, will require 16 full fare (double occupancy or single) passengers in order to earn one tour escort berth.
2. Air - standard air add-ons apply
3. Third and Fourth berthed passengers do not count toward Tour Conductor's or Tour Leader's.
4. Escort fares do not include hotel packages, land tours, transfer fees, and Taxes, Fees & Port Expenses.
5. Name of escorts must be provided at 90 Days prior to departure; space must be booked prior to the final recall from contract allotment.
6. Berth assignment is at discretion of the cruise line and is based on the lower berth average fare of the group.
7. The escort berth has no "cash" value. No refunds or future cruise credits issued in the event of a cancellation or early termination of the cruise. Taxes, Fees & Port Expenses are refunded
8. Tour escorts are only earned if a group allotment has been established.
9. Escorts are part of the allotment and are subject to availability at the time of booking.
Tip: You should book the passengers you plan to designate as Tour escorts as soon as possible to ensure space availability.
10. If the Tour Conductor (the true group leader) wants to sail in a higher category than earned, the earned discount (value of the TC berth assigned by the cruise line) will be deducted from the price of the preferred category.
1. Amenity points may vary on a voyage dependant on when the group is created.
2. Amenities can be used in any fashion your agency prefers
- Agency's cannot double up or combine amenities, for example two cocktail parties or a $25 shipboard credit with a $50 shipboard credit.
3. Amenities should be selected at group set-up, but may be added or changed up to 90 Days prior to departure. Please assign your GAP amenities in Polar Online.